HCST Secretary Role

June 15, 2019

An opportunity has arisen to join the board of HCST as Secretary. Due to personal reasons, our current Secretary Richard Mathers who has served for the last 3 years with distinction, will be stepping aside. This is an exciting opportunity for someone to become involved with the Trust and would ideally suit someone with experience in administration, although this is not essential. Below is an outline of the main responsibilities of the Trust secretary. If you think this is something that would be of interest to you, or would like further information then please contact us via contact@hullcityst.com.

1 – Board meeting agenda, minutes and actions
2 – Control in/out of 2 email accounts ( secretary@hullcityst.com and contact@hullcityst.com)
3 – liaison with FSF/SD/FSA
4 – Control of the Election Management Group (EGM) to ensure a fair and transparent annual election process
5 – AGM agenda & minutes. (inc Members postings for rule changes, election process etc)
6 – Collate annual report
7 – Club contact and correspondence
8 – FA/EFL contact and correspondence
9 – Administration/set up for new partners
10 – Updating Trust Rules and Policies on a bi-annual basis (inc version control)
11 – Annual return to the Financial Conduct Authority (FCA)
12 – Stock levels of membership merchandise (ie cards, badges, car stickers as well as stamps etc)
13- Written correspondence to/from registered address
14 – Monitoring suitability of social media postings on official Trust channels
15 – Representing HCST as required at local and national level
16 – Head the Membership sub group (inc documenting minutes, actions etc)
17 – Offering guidance & advice to the Chair and other Directors as required to ensure Trust Rules & values are adhered to at all times